Public Records Requests

ACCESS TO PUBLIC RECORDS

Inquiring residents, vendors, and businesses benefit from easy access to GovQA, an online tool that generates an official Public Records Request.  Complete the online form to create direct, digital communication with the City Clerk’s Office.  

Click the red button to access the online portal, GovQA

You can use this portal to Submit a Request and Track the Request Status. Submissions can be anonymous.

In-person access to submit a request, inspect or copy public records is available.   about undefined  about undefined  about undefined  about undefined  about undefined  about undefined  about undefined Please click here to complete and print the Public Records Request form in ADOBE *.pdf format. about undefined  about undefined  about undefined  about undefined  about undefined  about undefined  about undefined  about undefined  about undefined  about undefined  about undefined about undefined  about undefined  about undefined about undefined  about undefined  about undefined  Then, schedule a consultation regarding your request by contacting the Custodian of Public Records:

City of Pembroke Pines

City Clerk's Office

ATTN: Marlene Graham

601 City Center Way

Pembroke Pines, Florida 33025

Phone: 954-450-1050

Fax: 954-517-8402

Providing Email Address.  The City of Pembroke Pines is a public entity and, under Florida law, all email addresses provided are public records.  If you do not want your e-mail address released in a public records request, please do not send electronic mail to the City of Pembroke Pines.  Instead, contact the City of Pembroke Pines by phone or in writing at The City Clerk’s Office.

Senate Bill 80. This notice is posted pursuant to Fla. Stat. §119.12 and any and all other applicable local, State, and Federal laws.  about undefined  about undefined  about undefined  about undefined  about undefined  about undefined  about undefined  about undefined  about undefined  about undefined  about undefined  about undefined  about undefined  about undefined  about undefined  about undefined  about undefined  about undefined  about undefined Link to Senate Bill 80 EG ER.about undefined  about undefined  about undefined  about undefined  about undefined 

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Anonymous Submissions. Submissions without contact information will extend the turnaround time.  Records will be mailed to the requester’s mailing address provided (via USPS) if no email address is not available.

Inspection, examination, and duplication of records. (Chapter 119.07 of State of Florida Statutes).  Every person who has custody of a public record shall permit the record to be inspected and examined by any person desiring to do so, at any reasonable time, under reasonable conditions, and under supervision by the custodian of the public record or the custodian’s designee. The custodian shall furnish a copy or a certified copy of the record upon payment of the fee prescribed by law, upon payment of not more than 15 cents per one-sided copy, and for all other copies, upon payment of the actual cost of duplication of the record. An agency may charge no more than an additional 5 cents for each two-sided duplicated copy.

Fees. An estimated cost can be provided to you for approval prior to the start of any research. This will include any associated costs for researching and collecting information by the City Clerk's Department. Below you will find a description of the various fees: 

• Registration/Account Fees - There are no fees for creating an account or for submitting a Public Records Request. 
• Research Fees - The first half hour of research/copy time is free. If research/copy time exceeds a half hour, the actual cost for extensive use of information technology resources and the actual cost of the person doing the research/copying plus a 30% surcharge will be charged. 
• Document Fees - If the information being requested can be e-mailed, there are no document fees. If you prefer paper copies, there is a charge of $0.15 for single-sided pages and $0.25 for double-sided pages. City Ordinance 935about undefined  about undefined  about undefined  about undefined  about undefined  about undefined  about undefined  about undefined  about undefined  about undefined  about undefined  about undefined  about undefined  about undefined  about undefined  about undefined  about undefined 

Redaction. Under Florida’s public records law, when a public record contains information that is exempt from disclosure, the records custodian must redact the exempt information and disclose the remainder of the public record. This may affect research time. F.S. Chapter 119 Exemptions.