Vendor Preference

Drug-Free Workplace

Whenever two or more bids which are equal with respect to price, quality, and service are received by the City for the procurement of commodities or services, a bid received from a business that certifies that it has implemented a drug-free workplace program shall be given a preference, provided that the drug-free workplace program complies with Florida Statute § 287.087, and any other applicable state law. An announcement of this preference may be included in the bid documents.

Local Vendor Preference

A local vendor is defined as a business entity which has maintained a permanent place of business with full-time employees within the Pembroke Pines City limits or the Broward County limits for a minimum of one year prior to the date of issuance of a bid or proposal solicitation.

• The permanent place of business may not be a post office box.
• The business location must actually distribute goods or services from that location.

The Local Vendor Preference defines two separate categories of local vendors:

• Local Broward County Vendor - In addition to the Broward County limits, the business must have a current business tax receipt from the Broward County or the City within Broward County where the business resides. Vendors that meet the definition of local Broward County vendor, as detailed herein, shall be given a 2.5% evaluation credit.
• Local Pembroke Pines Vendor - In addition to the Pembroke Pines City limits, the business must have a current business tax receipt from the City of Pembroke Pines. Vendors that meet the definition of local Pembroke Pines vendor, as defined herein, shall be given a 5% evaluation credit.

Local Vendor Preference Evaluation Process

For bid evaluation purposes, vendors that meet the definition of local Broward County or Pembroke Pines vendor, shall be given a 2.5% or 5% evaluation credit. This shall mean that:

• If a local Broward County or Pembroke Pines vendor submits a bid / quote that is within 2.5% or 5% of the lowest price submitted by any vendor, the local Broward County or Pembroke Pines vendor shall have an option to submit another bid which is at least 1% lower than the lowest responsive bid / quote
  • If the local Broward County or Pembroke Pines vendor submits a bid which is at least 1% lower than that lowest responsive bid / quote, then the award will go to the local Broward County or Pembroke Pines vendor
    • If not, the award will be made to the vendor that submits the lowest responsive bid / quote.
• If there is a local Pembroke Pines vendor and a local Broward County vendor participating in the same bid solicitation and both both vendors qualify to submit a second bid as detailed above, the local Pembroke Pines vendor will be given first option
  
  • If the local Pembroke Pines vendor cannot beat the lowest bid received by at least 1%, an opportunity will be given to the local Broward County vendor
    • If the local Broward County vendor cannot beat the lowest bid by at least 1%, then the bid will be awarded to the lowest bidder regardless of geographic location of the business
• If multiple local Pembroke Pines vendors submit bids / quotes which are within 5% of the lowest bid / quote, then all vendors will be asked to submit a best and final offer (BAFO). The award will be made to the local Pembroke Pines vendor submitting the lowest BAFO providing that that BAFO is at least 1% lower than the lowest bid / quote received in the original solicitation
  • If no local Pembroke Pines vendor can beat the lowest bid / quote by at least 1 %, then the process will be repeated with all local Broward County vendors who have submitted a bid/quote which is within 2.5% of the lowest bid / quote
    • If no local Pembroke Pines vendor and no local Broward County vendor can submit a BAFO that is at least 1% lower than the lowest bid / quote submitted in the original solicitation, the award will be made to the lowest responsive bidder regardless of geographic location of the business
• If the lowest responsive and responsible bidder is a local Pembroke Pines vendor, the award will be made to that vendor and no other bidders will be given an opportunity to submit additional bids as described herein

Veteran Owned Small Business (VOSB) Preference

A "Veteran Owned Small Business" shall mean a business entity which has received a "Determination Letter" from the United States Department of Veteran Affairs Center for Verification and Evaluation notifying the business that they have been approved as a Veteran Owned Small Business (VOSB).

Veteran Owned Small Business (VOSB) Preference Evaluation Process

For bid evaluation purposes, a preference of two and a half percent (2.5%) of the total evaluation point, or two and a half percent (2.5%) of the total price, shall be given to the Veteran Owned Small Business (VOSB).

• This shall mean that if a VOSB submits a bid/quote that is within 2.5% of the lowest price submitted by any vendor, the VOSB shall have an option to submit another bid which is at least 1% lower than the lowest responsive bid/quote.
  • If the VOSB submits a bid which is at least 1% lower than that lowest responsive bid/quote, then the award will go to the VOSB.
    • If not, the award will be made to the vendor that submits the lowest responsive bid/quote.
• If the lowest responsive and responsible bidder IS a "Local Pembroke Pines Vendor" (LPPV) or a “Local Broward County Vendor” (LBCV) as established in Section 35.36 of the City’s Code of Ordinances, entitled “Local Vendor Preference”, then the award will be made to that vendor and no other bidders will be given an opportunity to submit additional bids as described herein.
• If there is a LPPV, a LBCV, and a VOSB participating in the same bid solicitation and all three vendors qualify to submit a second bid, the LPPV will be given first option.
  
  • If the LPPV cannot beat the lowest bid received by at least 1%, an opportunity will be given to the LBCV.
    • If the LBCV cannot beat the lowest bid by at least 1%, an opportunity will be given to the VOSB.
      • If the VOSB cannot beat the lowest bid by at least 1%, then the bid will be awarded to the lowest bidder.
• If multiple VOSBs submit bids/quotes which are within 2.5% of the lowest bid/quote and there are no LPPV or LBCV as described in Section 35.36 of the City’s Code of Ordinance, entitled “Local Vendor Preference”, then all VOSBs will be asked to submit a Best and Final Offer (BAFO).
  
  • The award will be made to the VOSB submitting the lowest BAFO providing that that BAFO is at least 1% lower than the lowest bid/quote received in the original solicitation.
    • If no VOSB can beat the lowest bid/quote by at least 1%, then the award will be made to the lowest responsive bidder.