Vendor Registration

The City of Pembroke Pines has partnered with BidSync to announce and distribute all formal solicitations posted by the City of Pembroke Pines. This partnership will make it easier for you to immediately receive and respond to opportunities as they are released. Please register with BidSync in order to receive automated announcements and to download bid and contract solicitations. The process will take less than five minutes. If you are already registered with BidSync, log on to and update your profile.

Registering with BidSync is FREE for agencies that want access to see the City of Pembroke Pines solicitations.  Please note that if you are clicking on the “Register for Free” button on the BidSync website and it is still asking you to pay a fee, you may need to clear your "cache" and "cookies" on your web browser.

If you have any questions in regards to becoming a registered Vendor or if you are encountering a problem with registration or being asked to pay a fee, please contact BidSync at 800-990-9339, option 1, ext. 1.  In addition, you may also visit the BidSync Support website.

Standard Registration Documents

The City has implemented a new process that is intended to make the bidding process easier for vendors that bid on multiple City projects.  This process will require vendors to complete and submit the following standard forms and documents at any time prior to bidding on a project.  In addition, the vendors will be able to utilize these same forms without the need to re-fill and re-submit the forms each time they bid on a City project.  

Furthermore, please make sure to update this information on an as-needed basis so that all pertinent information is accurate, such as local business tax receipts, and any other relevant information.  

These forms will be found under the “Vendor Registration” group of “Qualifications” on the BidSync website for the City of Pembroke Pines.  Please note that the BidSync website requires bidders to complete all of these qualifications prior to being able to submit questions on any bids, therefore, please make sure to complete this information as soon as possible.

The following list of documents can be completed prior to the bidding process through the BidSync website and do not need to be attached to your submittal as the BidSync website will automatically include it.

  • Vendor Information Form
  • Form W-9 (Rev. October 2018)
  • Sworn Statement on Public Entity Crimes Form
  • Local Vendor Preference Certification
  • Local Business Tax Receipts
  • Veteran Owned Small Business Preference Certification
  • Equal Benefits Certification Form
  • Vendor Drug-Free Workplace Certification Form
  • Scrutinized Company Certification

Register A New BidSync Basic Account

To register as a free vendor in the BidSync system, follow these steps (if linking from a specific Government Agency's registration page, please skip to Step 4):

  1. Navigate to the BidSync home page by going to:

    http://www.bidsync.com

  2. In the middle of the page, click on Try for Free (also opens the option to Get BidSync Now for a more enhanced experience through our Subscription Service) to get started:

  3. On the Plan Comparison page, scroll down to review your options. When ready, select your package from the top of the page:
  4. Basic accounts can participate in most bids for free, but only receive notifications for agencies contracted with BidSync. Choose from where you'd like to receive free notifications:
  5. Enter your email address and verify whether there's already an account:
  6. Once your email is verified, enter in the rest of your information and check the box to agree to the Terms of Services after reading them:
  7. An email is sent with a link to verify your address and start setting up your business profile. Click the link to go to the next step to Setup a Verified Account:

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  1. The City of Pembroke Pines   |   601 City Center Way   |   Pembroke Pines, FL 33025   |   Phone: 954-450-1060

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